Tax-ready receipts, straight from WhatsApp.

1. Snap

Take a photo of your Screwfix or fuel receipts as soon as you get them.

2. Send

WhatsApp the photo to your dedicated Taxable number while you're still in the van.

3.Relax

We categorize your CIS deductions and expenses, keeping you audit-ready for the 2026 MTD rollout.

Built for self-employed Tradesmen

Taxable is for sole trader tradesmen who buy materials on the go, keep receipts in the van, and don’t want to spend Sunday night sorting paperwork.

“I already use an accountant/Xero/spreadsheet.”

No problem. Taxable sits before your current setup. Just WhatsApp your receipts during the month, then export a clean record for your accountant, spreadsheet, Xero, FreeAgent or MTD software.

Built to support your tax admin — not replace your accountant.

Taxable does not provide tax advice or replace your accountant. It helps you capture and organise receipts so your records are easier to review, export and send on.

Company details

Company No. 17286283
Mobile No. +441916941343
Company Address- 2 Seaton Crescent, Holywell, Whitley Bay
Instagram @taxable.ai
Email [email protected]

Privacy Policy

TAXABLE.AI — PRIVACY POLICYLast updated: 06/07/2026
Taxable.ai Ltd is the data controller for your personal data. ICO registration no. [ICO NUMBER].
Contact: [email protected]1. WHAT WE COLLECT
- Contact & account details: your name, your WhatsApp phone number or Telegram ID, and your email address.
- Your preferences: VAT status, accounting software choice, and chosen report day.
- Receipt data: the images you send us, and the information we extract from them (such as vendor, date, amounts, VAT and category). This may include financial information about your business.2. HOW WE USE IT AND OUR LEGAL BASIS
- To provide the service — reading and logging your receipts, generating summaries and accounting exports, and emailing your reports. Legal basis: performance of our contract with you.
- To contact you about the service and respond to your messages. Legal basis: our legitimate interests in operating and supporting the service.
We do not use your data for advertising and we do not sell it.3. WHO WE SHARE IT WITH
We use trusted third-party providers ("processors") to run the service, including:
- AI processing of receipt images (Anthropic);
- Messaging delivery (Twilio for WhatsApp; Telegram);
- Email delivery (Brevo);
- Cloud hosting and database (Railway);
- Image storage.
These providers only process your data on our instructions. Some may process data outside the UK/EEA (including the USA); where they do, we rely on appropriate safeguards such as Standard Contractual Clauses.4. HOW LONG WE KEEP IT
We keep your data for as long as your account is active and for a reasonable period afterwards to meet our legal and record-keeping obligations. You can ask us to delete your data at any time (see your rights below).5. YOUR RIGHTS
Under UK data protection law you have the right to access, correct, delete, restrict, or object to our use of your data, to data portability, and to withdraw consent where we rely on it. To exercise any of these, email [email protected]. You also have the right to complain to the Information Commissioner's Office (ico.org.uk).6. SECURITY
We take reasonable technical and organisational measures to protect your data. No system is completely secure, and you send us data at your own risk.7. COOKIES
Our website uses only essential cookies needed for it to function.8. CHANGES
We may update this policy from time to time. The latest version will always be on this page.9. CONTACT
Taxable.ai Ltd — [email protected]

Terms

TAXABLE.AI — TERMS OF SERVICELast updated: 06/07/20261. ABOUT THESE TERMS
These terms govern your use of Taxable.ai ("we", "us", "the service"), operated by Taxable.ai Ltd. By using the service you confirm that you accept these terms and that you are using it in the course of your business or self-employment. If you do not agree, do not use the service.2. WHAT THE SERVICE DOES
Taxable.ai lets you send photographs of receipts via WhatsApp or Telegram. We use automated and AI tools to read details from those images (such as vendor, date, total and VAT), record them, and provide periodic summaries and export files formatted for accounting software (e.g. Xero, QuickBooks). The service is a record-keeping and data-capture tool only.3. WE ARE NOT ACCOUNTANTS OR TAX ADVISERS
Taxable.ai is not an accountant, bookkeeper, tax adviser, or agent, and does not provide accounting, tax, financial or legal advice. Nothing produced by the service is advice or a substitute for a qualified professional. You remain solely responsible for your own tax affairs, records, and any submissions to HMRC or other authorities.4. YOUR RESPONSIBILITIES
You are responsible for:
- Checking the accuracy of all data captured before relying on it or submitting it to anyone;
- Keeping your own original receipts and records (HMRC requires you to retain originals — the service is not a substitute for that);
- Ensuring your records are complete (the service only captures what you send it);
- All tax filings, deadlines, calculations and payments, whether prepared by you or your accountant.5. ACCURACY AND AI LIMITATIONS
Automated extraction can be wrong or incomplete — for example due to image quality, unusual receipt formats, or errors in the AI. We do not warrant that any captured figure, category, VAT amount, or export is accurate, complete, or fit for any particular purpose. You must verify everything before use.6. AVAILABILITY
We aim to keep the service running but do not guarantee uninterrupted or error-free availability. We may change, suspend or withdraw the service or any feature at any time.7. LIMITATION OF LIABILITY
To the fullest extent permitted by law:
- We are not liable for any tax underpayment, overpayment, penalty, interest, missed deduction or claim, fine, or any loss arising from errors, omissions, inaccuracies, unavailability, or your reliance on data or exports produced by the service.
- We are not liable for any indirect, consequential or economic loss, loss of profit, or loss of data.
- Our total aggregate liability to you, for any and all claims, is limited to the greater of (a) the fees you paid us in the 12 months before the claim, or (b) £100.
- Nothing in these terms excludes any liability that cannot lawfully be excluded, including for death or personal injury caused by our negligence, or for fraud.8. YOUR DATA
We handle your data in line with our Privacy Policy and UK data protection law. You confirm you have the right to submit any information you send us.9. TERMINATION
You may stop using the service at any time. We may suspend or end your access if you breach these terms or misuse the service.10. CHANGES
We may update these terms. Continued use after an update means you accept the revised terms.11. GOVERNING LAW
These terms are governed by the law of England & Wales, and the courts of England & Wales have exclusive jurisdiction.12. CONTACT
Taxable.ai Ltd — [email protected]